Now that your property is ready, you've got all your safety certificates in place and you've created an inventory it's nearly time to start looking for a tenant.  But before you do you will need to decide how much rent you are going to charge and whether you want your tenant to pay a deposit. 

If you are using a letting agent you should ask them for advice.  If not you could check local newspapers and letting agents to find out how much other landlords are charging for similar properties.

When setting the rent you should think about:

  • Your mortgage payments
  • Possible overheads
  • Furniture or services you are providing
  • The type of people you want as tenants
  • Value for money

It’s important to be realistic about the rent you want to charge as you don’t want to price yourself out of the market.  Once you have decided on the rent make sure you include it in the Tenancy Agreement.  You should also include details of how often rent will be reviewed and the process for increasing it.

Do I need a deposit

Most private landlords will ask for a deposit to protect against losses if the tenant doesn’t pay the rent, the property is damaged or something goes missing.

Deposits should be paid at the start of the tenancy.  You should give your tenant a receipt and keep a copy yourself.

You must include the following information in your Tenancy Agreement:

  • The amount of deposit paid
  • Where it has been protected
  • When money can be taken out of the deposit
  • When you will pay back the deposit


Rent Deposit Schemes

Sometimes a tenant or prospective tenant won’t have enough money to pay a deposit but this doesn’t always meant they won’t be a good tenant.

If you would like to rent your property to someone who can’t afford to pay a deposit you should consider a Rent Deposit Scheme.

These schemes usually replace a cash deposit with a guarantee that will cover the cost of any rent arrears, damage to the property or missing items.

These schemes are generally only available to people from certain vulnerable groups.  The schemes can:

  • Provide a virtual deposit against damage or rent arrears,
  • Provide a reference check and tenants affordability check,
  • Provide tenant support to avoid problems,
  • Offer general advice on landlord and tenant matters.

The services offered vary depending on the scheme.  Newcastle City Council offers a Rent Deposit Scheme and can provide information on other schemes operating in the area.

Deposit Protection

If you take a deposit from your tenant the law says that you must protect it in a government authorized Tenancy Deposit Protection Scheme. You must do this within 30 days and give your tenant proof that you have protected their money.

It is an offence not to protect our tenants deposit in an approved scheme within the time specified.



Alternative Dispute Resolution

At the end of the tenancy you will need to return the deposit to the tenant less any deductions for costs you have incurred.

If you need to make deductions to the deposit and the tenant disagrees the deposit protection scheme will provide a free Alternative Dispute Resolution service to help you reach an agreement.